Mind Body Republic (we, our or us) appreciates the importance of protecting your personal information and recognises the trust placed in us when you supply your personal information to us.

Mind Body Republic will control the collection, security, quality, use and disclosure of personal information in accordance with the Privacy Act 1988 (Cth) (Privacy Act).

This Privacy Policy explains in general terms how Mind Body Republic protects the privacy of your personal information under the Australian Privacy Principles. 

Definition of personal information

The expression 'personal information' is defined in the Privacy Acts as information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.

Collection and use of personal information

The kinds of personal information that we collect and hold about you depends on the transactions you undertake with us.

The kinds of information that we collect and hold may include:

  • name

  • contact details (i.e. contact address(es), contact number(s), email address)

  • date of birth

  • language(s) spoken

  • gender

  • Abor

  • credit card details

  • information about obtaining your health status

  • other information relevant to undertaking a fitness program

  • your internet service provider, computer or mobile device when use of our website or mobile app and you have enabled 'cookies', 'web beacons' and/or other technologies

THow Mind Body Republic collects personal information

As far as possible, we will collect your personal information directly from you unless it is unreasonable or impracticable to do so.  ICollection from use of website or mobile app

If you use our website or mobile app, we may utilise 'cookies' and any other technologies, which enable us to monitor traffic patterns and to serve you more efficiently if you revisit our website / mobile app.  A cookie or similar technology does not identify you personally but may identify your internet service provider, computer or mobile device.  You can set your browser or mobile device to notify you when you receive a cookie or web beacon and this will provide you with an opportunity to either accept or reject it in each instance.

Generally, the purpose of collection and holding personal information, and the minimum information you need to provide, will be conveyed to you at the time of collection.

If we collect sensitive information about you, we will only do so with your consent, unless consent is not required by law.  Sensitive information is defined in the Privacy Act.

You do not need to identify yourself when you deal with us (e.g. enquiring about membership or registration) but there are certain situations where we will only deal with individuals who identify themselves (e.g. providing fitness services).  However, if you choose not to provide the personal information requested, we may not be able to provide you with the products/services you require.

Unsolicited personal information

If we receive unsolicited personal information about you, we will, within a reasonable period after receiving the information, determine whether or not we could have collected the information under the privacy laws if we had solicited the information. If we could have collected the personal information, we will ensure that this Privacy Policy is complied with in relation to that information and will notify you:

  • that the unsolicited personal information has been collected;

  • the circumstances of that collection; and

  • refer you to this Privacy Policy.

If we could not have collected the personal information had we solicited it, we will destroy the information or ensure it is de-identified as soon as practicable.

P

Direct marketing

We may use or disclose your personal information for the purpose of direct marketing.  That is, to promote our products or services or those of third parties. 

You expressly consent to the use or disclosure of your personal information for direct marketing purposes. 

You may ask us to identify the source of the personal information that we use or disclose for direct marketing purposes.  You can do this at any time by contacting us via the details set out at the end of this Privacy Policy.

If at any time you do not wish to receive any further direct marketing communications whether from us or from third parties, you can ask us not to send you any further direct marketing communications and not to disclose your personal information to third parties for that purpose. You can do this at any time by using the “unsubscribe” facility included in a prominent statement in the direct marketing communications or by contacting us via the details set out at the end of this Privacy Policy.

Disclosure of personal information to third parties

In addition for the direct marketing purposes referred to above, we may disclose your personal information to third parties, which may include:

  • external service providers to whom we have contracted out functions, such as printers, mailing houses, advertising agencies, but only for the purpose of providing the service we have contracted out

  • our business partners that provide products and/or services to our members and/or registrants

  • government and regulatory authorities and other organisations, as required or authorised by law

  • our professional advisors

  • our related companies

  • other professional bodies

In these situations, we prohibits the third party contractors from using personal information about you except for the specific purpose for which we supply it.  We will not disclose your personal information to business partners as described in this section above, if you advise us that you do not wish us to. Please refer to our contact details set out below.

Other than the above, Fitness Australia will not disclose your personal information without your consent unless disclosure is either necessary to lessen or prevent a serious threat to the life, health or safety, authorised or required by law, reasonably necessary to enforce the law or necessary to investigate a suspected unlawful activity or serious misconduct.

Privacy

PO BOX 450 Goulburn NSDW 2580

t. 0478065911

e. privacy@mindbodyrepublic.com

Mind Body Republic will respond to your request, complaint or inquiry within a reasonable period.

Changes to our Privacy Policy

We may amend this Privacy Policy as our business requirements or the law changes.

For more information about privacy issues in Australia and protecting your privacy, visit the Office of Australian Information Commissioner's website on www.privacy.gov.au